Constitution & Bylaws – 2013
Connestee Falls Fishing Club Constitution and Bylaws
Approved Sept. 3, 1981 Amended Sept. 14, 1982 Amended Aug. 20, 1987 Amended Sept. 21, 1989 Amended March 16, 1995 Amended June 20, 1996 Amended Nov. 16, 2000 Amended April 17, 2003 Amended Aug. 19, 2004 Amended May 18, 2006 Amended April 17, 2008 Amended June 21, 2012 Amended January 17, 2013
Amended March 20, 2014
Name: The name by which this organization shall be known is the ‘Connestee Falls Fishing Club’.
- To promote good fellowship.
- To promote the sport of fishing by:
- Promoting fishing rules and regulations.
- To offer assistance to the Connestee Falls Property Owners Association (CFPOA) in improving the ecology of our multi-purpose lakes and their fishery, and related amenities.
- To offer assistance in establishing water safety programs.
- To sponsor fishing programs.
- There shall be threetypes of membership. Those listed in a and b below are limited toConnestee Falls Property Owners Association members.
- Household membership for one or more residents in a household.
- Lifetime membership — for Club members who have provided exceptional service to the Club for at least ten years and are selected by the Executive Committee.
- Honorary membership – Granted to persons who are not members of the Club or the CFPOA but have consistently provided exceptional service to the Club. Granting honorary membership must be recommended by the Executive Committee and requires approval of a majority of members present at a regular meeting.
- Dues for a household membership shall be as recommended by the Executive Committee, established within the annual budget and approved by members as a part of the annual budget approval.
- Lifetime and Honorary members shall not pay dues.
- Applications for new and renewed memberships will be distributed each year in March. Previous year’s memberships expire April 30. The Membership year is May 1 through April 30. Membership accepted after November 1 will be valid for the remainder of that membership year and throughout the following year.
Officers and Committees
- Executive functions of this Club shall be vested in the elected officers, namely: President, Vice President, Secretary and Treasurer. Officers are limited to two one-year terms in the same position when served consecutively; individuals are permitted to serve in an office held in the past if at least one year has elapsed since the prior service. Terms run from October 1 to September 30.
- There shall be an Executive Committee consisting of the four officers of the current term and the immediate past president. Previous past presidents are welcome to participate in an advisory role but will not have voting privileges.
- There shall be the following standing committees:
- Awards Committee
- Membership Committee
- Fishery Management Committee
- Outreach Committee
- Fish Fry Committee
- Nominating Committee
- Appointments of Chairpersons or Co-chairpersons of these committees are at the discretion of the Executive Committee. Chairpersons shall appoint the other members of their committees.
- There shall be no limit to the number of members on any committee, with the exception of the Fishery Management Committee, which shall consist of a minimum of five members, including the chair person or co-chair persons.
Bylaws This Club shall adopt Bylaws consistent with the CFPOA Restrictive Covenants and Rules and Regulations and Policies as may periodically be adopted by the CFPOA.
Amendments to the Constitution The Constitution may be amended at any regular meeting of the Club by a majority vote of the members present, provided the proposed amendment has been submitted to the membership in writing at a previous regular meeting and distributed by email or other electronic means in order to inform and solicit comments.
- Regular – The third Thursday of each month at a time and place determined by the Executive Committee, excluding September and December.
- Special — As deemed necessary by the President, provided five days’ written or oral notice be given to all members in residence.
- Annual — The date for the Annual Meeting shall be determined by the Executive Committee.
- Executive Committee — Monthly at a time and place determined by the President, provided at least five days’ written or oral notice is given to all members of the Committee.
Elections At the June meeting, the President shall appoint a Nominating Committee of three members, designating a Chairperson. The Nominating Committee shall submit its slate at the regular July meeting and accept nominations from the floor. The slate shall remain open to nominations up to the election at the August meeting. The election shall be by a show of hands. If there is more than one candidate for an office, the candidate with the most votes shall win.
Duties of Officers
- President — The President shall preside at all meetings and shall have general charge of and control over the affairs of the Club. Should the office of the President become vacant, the order of succession for the remainder of the term shall be Vice-President, Treasurer, and Secretary. Should a vacancy occur in any other office, a replacement shall be appointed by the Executive Committee, to serve until the next election. The President, or the President’s designee, shall be the sole spokesperson for the Club.
- Vice-President — In case of the absence of the President, the Vice President shall be vested with all powers to perform the duties of the President. The Vice-President shall perform such other duties as may from time to time be assigned by the President.
- Treasurer — The Treasurer shall be responsible for the receipt and disbursement of all Club funds and shall keep an accurate and detailed record of all such transactions. Such records shall at all times be subject to inspection by any member of the Executive Committee. The Treasurer shall give a financial report at each regular meeting of the Club.
- Secretary — The Secretary shall keep a record of the minutes of all meetings of the members, shall give notice of meetings as provided by the Bylaws, shall have custody of all documents except those in the custody of the Treasurer, and may from time to time perform such other duties as may be assigned by the President.
Amendments to the Bylaws The Bylaws may be amended at any regular meeting of the Club by a majority vote of the members present, provided the proposed amendment has been submitted to the membership in writing at a previous regular meeting and distributed by email or other electronic means in order to inform and solicit comments.
Rules of procedure
- Roberts Rules of Order, Revised, shall govern all actions of the Fishing Club meetings.
- The Chair shall decide all points of order. Those decisions shall be final.
- Twenty members shall constitute a quorum of any meeting of the members. A majority of voting members of the Executive Committee shall constitute a quorum of any meeting of the Executive Committee.
- The Fiscal Year shall be from January 1 through December 31.
- The annual budget shall be prepared by the Executive Committee, introduced and made available to members at the regular meeting in October and approved by a majority of members present at the regular meeting in November.
- Each January, the President shall appoint an ad-hoc Audit Committee of two members, designating a chairperson. The Audit Committee shall audit the fiscal records of the Club, for the period of January 1 through December 31 of the prior year. The Audit Committee shall be empowered to inspect any records, past or present, they deem necessary to complete the audit. The Audit Committee shall present its report to the President at the March meeting. After review by the Executive Committee, the report will be presented to the membership at a subsequent regular meeting.
- The funds contained within the Fishing Club treasury shall not be used for purposes other than to enhance or otherwise promote the objectives stated in Article II of the Constitution.
- In order to facilitate normal business functions and activities, the Executive Committee shall have discretionary use of Fishing Club funds for non-budgeted items in an amount up to $300. Any proposed non-budget expenses in excess of $300 shall require a prior vote by a majority of members present at a regular meeting of the Club.
Fishing Club Documents controlled by the Executive Committee
- Hand — out sheets (4 pages) provided with the purchase of a CFPOA fishing license:
- CATCH AND RELEASE
- Watercraft Safety Rules and Regulations
- Watercraft Safety Tips
- Outreach Program Operational Guidelines
- Boat Donation / Sale Program
- Lunker Award Program
- Tagged Fish Award Program
Other Committees and Functions
- Boat Donation / Sales
- Clothing Sales
- Financial Audit
- Publicity and Public Relations
- Lunker Award Program
- Tagged Fish Award Program
- Storage Building Organization
- Annual Meeting Event